The ECE Fiscal Office’s mission is to support the operations of the department by providing disbursements and procurement services. Disbursements services include check requests, cost transfers, and non-travel generic reimbursements. Procurement services include processing new PCard applications, ordering supplies, and managing the PCard reconciliation process.
FedEx Request
Department employees can use the request form to request a shipment via FedEx. Form submissions will be reviewed by ECE staff prior to shipping.
PCard information
Once the training is successfully completed, have your supervisor send an email to the Fiscal Office approving the PCard request and outlining the card’s purchasing use and spending limits. The fiscal team will then submit an electronic PCard application on your behalf in myUFL.
Please note that the training transcripts are updated overnight, so training courses will need to be processed overnight before the electronic application can be submitted.
| Course | Required for |
|---|---|
| UGO500: What Every Pcard Holder Needs to Know | Should be taken by all Pcard users |
| UGO100: Introduction to UFGO | Should be taken by cardholders who need to purchase travel and/or commodities |
Using your PCard
- If you ever have question or concern about a Pcard purchase, please contact the Fiscal Office prior to making the purchase.
- Your UF Pcard has two separate limits: Single and Cycle. Single is how much your card is authorized to spend on any one purchase. Cycle is how much you can charge to your PCard in a seven day period, Wednesday through Tuesday. The single and cycle limits will be determined by your supervisor.
- The University of Florida’s Pcard Team has provided a list of allowable and non-allowable charges. These lists are not all-inclusive and cannot cover every situation so if there is something that you have a question about that is not on the list, please ask us.
- It is against UF PCard policy to ‘split’ orders to circumvent your single purchase limit. For example, if your single limit is $2000 and you need to purchase a $2500 item you cannot have the vendor place two charges against your Pcard to bring each single transaction under $2000.
- If you need to make a purchase that is over and above your single transaction limit, you will need to request a temporary limit increase or purchase exception by submitting a ticket 2-3 days prior to the anticipated charge date through the PCard and Travel Support Contact Form. Contact the ECE Fiscal Office if you have questions or need assistance with this process.
- Payments to consultants are not allowed on the Pcard.
- There are certain items that require pre-approval from Environmental Health & Safety (EH&S) before purchasing.